Tenant Tips: Winter Maintenance

by | Jan 13, 2026 | Industry Insights, Industry Update

The cold weather brings a unique challenge for any property owner or manager. By taking a proactive approach, you can help to protect your assets, reduce liability, and keep everyone safe and comfortable.

1. Preventive property maiNTENANCE

Inspect roofs and gutters to prevent ice blockage, leaks, and potential structural damage. Seal building doors, windows, and loading docks to improve energy efficiency. Winterize vacant units through minimum heat levels and draining unused water lines.

2. Snow & Ice Management

Confirm snow removal contracts are active and have clearly define response times. Pre-treat walkways and parking lots, including drainage areas, to reduce slip-and-fall liability.

3. Mechanical & Utility Systems

Schedule HVAC inspections for furnaces, boilers, and rooftop units. Replace air filters during cold snaps. Check backup power systems like generators (if it applies).

4. Plumbing & Water Protection

Insulate exposed pipes in basements and garages. Shut off and drain exterior water sources. Provide freeze-prevention guidelines to tenants (keeping heat on, reporting leaks).

5. Safety & Liability management

Inspect stairs, railings, and entries regularly. Maintain proper lighting for the dark winter months. Document inspections and maintenance to support insurance and liability protection.

6. Proactive Communicaton

Have emergency contacts and procedures to ensure winter preparedness. Coordinate after-hours or severe-weather responses, following established protocols for frozen pipes, outages, or other issues.

Property manager pro tip

Consistent inspections, clear documentation, and proactive coordination are important to reducing emergencies, lowering liability, and protecting long-term investment.

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